5 steps in writing an effective e-mail

1. Keep your e-mails short

Less is more. The shorter you can keep your e-mail while still relaying your message or question the better. At most we suggest no more than three paragraphs of text.

2. Make the subject line clear and easy to read

The subject of the e-mail should contain enough information to let the recipient know the contents of an e-mail.

3. Make the e-mail personal

Always include the name or alias of the e-mail recipient. If you want the e-mail to be even more personal include your real name in the e-mail as well.

4. Watch your spelling and grammar

E-mail with spelling and other grammatical errors tells the reader it’s not that important. Always spell check, keep the below suggestions in mind, and proofread the e-mail before sending it out.

– Always use proper punctuation and capitalization.

– Never use shorthand or acronyms people don’t understand.

– Do not WRITE IN ALL CAPS; it gives the impression you’re YELLING.

5. Use a clean signature

Signatures is an effective method of displaying your contact information at the bottom of e-mails. However, follow e-mail signature etiquette when creating a signature.